Pendant Voice Notes to AI Task Extraction

Instructions, reminders, decisions, and follow-up actions recorded through a pendant device or voice-note app still have to be listened to, transcribed, organized, and manually turned into tasks. That creates delays and makes spoken instructions easy to forget.

A workflow that receives a new pendant recording or transcript, transcribes audio when necessary, and asks OpenAI to identify every clear business task. It records the department, owner, priority, due date, decision, source quote, and confidence score; clear tasks go to Master Tasks while uncertain items go to Manual Review.

1. 1New Recording / Transcript Trigger — detects a pendant voice note
2. 2Source-ID Check — prevents the same recording from being processed twice
3. 3Google Drive or Gmail — stores or retrieves the original recording
4. 4OpenAI Audio Transcription — transcribes audio when no transcript is available
5. 5Formatter by Zapier — cleans and normalizes the transcript
6. 6ChatGPT (OpenAI) — extracts structured business tasks, source quotes, and confidence scores
7. 7Looping by Zapier — processes multiple tasks from one recording
8. 8Paths by Zapier — routes clear tasks to Master Tasks and low-confidence items to Manual Review
9. 9Automation Logs / Error Log — records activity, failures, and technical notifications

• Converts spoken instructions into structured business tasks
• Supports multiple tasks from a single recording
• Reduces manual listening, transcription, and task entry
• Keeps the original recording or transcript as an auditable source reference
• Sends unclear or low-confidence items to human review
• Uses source-ID checking to reduce duplicate task creation